England landlord documentsEngland landlord documents

England only

A guarantor agreement is used when a third party agrees to cover the tenant obligations if the tenant does not pay or otherwise defaults.

• - The tenant needs a guarantor to satisfy your referencing or affordability checks.
• - You want the guarantor liability, any cap, and renewal wording written clearly rather than implied.
• - You want a signed deed kept with the tenancy file before keys are released.

England only

A residential sublet agreement is used when the existing tenant is granting occupation to a subtenant while the original tenancy continues above it.

• - The original tenant is subletting all or part of the property instead of assigning the tenancy away.
• - You need to record what space is exclusive, what stays shared, and how rent and bills are handled.
• - You want the superior tenancy and landlord consent position set out in the document.

England only

A lease amendment is used when the existing tenancy continues but specific terms need to change.

• - The tenancy is continuing and you only need to change selected terms.
• - You want a clause-by-clause record of what is changing and what stays the same.
• - You need a document that can sit behind the original tenancy in the same file.

England only

A lease assignment agreement is used when one tenant is being replaced by another and the tenancy interest is being transferred.

• - The outgoing tenant is leaving and an incoming tenant is taking over the tenancy.
• - You need the assignment date, consent position, and handover details recorded properly.
• - You want the document to say what happens to the deposit, keys, and apportionments.

England only

A flatmate agreement is used to record how people sharing a home will handle rooms, rent split, bills, chores, guests, notice, and move-out issues between themselves.

• - The occupiers need a written record of room allocation, payments, and house rules between themselves.
• - You want a practical shared-living document covering guests, bills, chores, and notice.
• - You need a clearer process for replacing an occupier or dealing with shared costs on move-out.

England only

A renewal tenancy agreement is used where the landlord and tenant genuinely intend to document a fresh term rather than simply letting the tenancy continue or changing a few clauses.

• - You have decided that a new term is genuinely needed rather than simply changing one or two clauses.
• - You want the earlier tenancy, new term, rent, and changed terms recorded together in one renewal document.
• - You have checked the current suitability warning and are comfortable that renewal is still the right path for the case.

England only

A rent arrears letter is used when rent is overdue and the landlord wants a clear written demand that records the amount owed, the missed periods, the payment deadline, and the next likely step.

• - Rent is already overdue and you want a clear written demand rather than an informal reminder.
• - You need a professional arrears summary before considering a repayment plan or court action.
• - You want the payment instructions and response deadline stated in one place.

England only

A repayment plan agreement is used after rent arrears have built up and both sides want a written schedule for clearing the debt over time.

• - The tenant has acknowledged arrears and an instalment arrangement is being discussed.
• - You want the due dates, running balance, and payment method written down clearly.
• - You want the agreement to say what happens if the tenant misses an instalment.

England only

A rental inspection report is used to record what you saw at the property on a specific visit, together with any issues, actions, readings, keys, comments, and supporting evidence.

• - You are carrying out an interim inspection, move-in visit, or move-out visit and want a dated report.
• - You want room-by-room observations, actions, and supporting evidence references in one document.
• - You need a cleaner inspection record for later management, repair, or dispute discussions.

England only

An inventory and schedule of condition is used to record the property, the items provided, and the condition or cleanliness at the start of the tenancy or another agreed handover point.

• - You need a clear baseline record at move-in or another formal handover stage.
• - You want room-by-room item details, condition notes, keys, readings, and acknowledgments in one place.
• - You want a stronger starting point for later deposit or damage discussions.